Frequently Asked Questions: ST1 and ST2

Making your application 

FAQ.web.JPGCan I apply to any deanery/LETB in the UK through this process?

Am I eligible to apply?

I am thinking of applying but need advice, who can help?

Where can I access the application form?

When should I start my application?

How many deaneries can I apply to?

Do I have to have Foundation Competences?

What level should I apply to?

Can I apply for deferred entry?

Who carries out longlisting and why is it done?

Who carries out shortlisting?

How will I know if I have been shortlisted for interview?

The interview

What do I need to take with me to interview?

Can I attend if I have received and accepted an offer from another specialty?

Can my interview date be changed?

Can I claim travel expenses?

Who will be sitting on the interview panel?

What can I expect at my interview?

What should I wear to my interview?

The offers process

How will I know if I have received an offer following interview?

How do deaneries decide who gets a post?

How long will I have to respond to an offer?

When can I hold an offer?

If I reject a post can I be considered by another deanery?

The clearing process

Will I be considered for clearing if I didn't get a post in the deanery offer cycle?

How long will I have to respond to an offer in clearing?

Do I have to accept a post in clearing?

Feedback

Can I get feedback on my application?

 

Making your application

Can I apply to any deanery/LETB in the UK through this process?

Yes, the RCPCH will be centrally coordinating the process for all deaneries/LETBs in England, Northern Ireland, Scotland and Wales. Applicants will be able to select any or all regions that are submitting posts for the round, according to their own preference.

Am I eligible to apply?

Please see the ST1 and ST2 person specifications for eligibility information. Please also see the Applicant User Guide for further information.

I am thinking of applying but need advice, who can help?

In the first instance discuss your application with your:

  • deanery/LETB
  • educational supervisor
  • Other consultants/trainees

Where can I access the application form?

Applications will be made using the Oriel online application software. Applicants are required to register on Oriel before they can submit an application. We advise applicants to register on Oriel well in advance of the application window opening. Applicants will not be able to access the Paediatric application form until the application window opening date.

 

When should I start my application?

As soon as possible! We strongly recommend that you start your application at least 72 hours prior to the closing date as late or unsubmitted applications will not be accepted.

How many deaneries/LETB's can I apply to?

You may apply to as many as you like.

Do I have to have foundation competences?

It is a requirement of all candidates to have achieved foundation competences or equivalent by August 2017 for entry at ST1. For information on how you can demonstrate that you have achieved foundation competences or equivalent, please see the Guidance for Applicants 2017.  

What level should I apply to?

Please consult the person specifications and guidance for applicants for further information. You may also find it useful to get advice from your educational supervisor or another consultant if you are still unsure.

Can I apply for deferred entry?

The Gold Guide states that deferred entry may only be considered for statutory reasons, i.e. maternity or ill-health. If you are unsure as to whether you would be eligible to apply for deferred entry please contact the deanery/LETB you wish to apply to for further information.

Who carries out longlisting and why is it done?

Deanery/LETB staff undertake longlisting to ensure applicants meet legal and other eligibility requirements before being considered for posts.

Who carries out shortlisting?

Shortlisting is completed by a deanery/LETB appointed panel of paediatric consultants in accordance with a standardised shortlisting framework in order to assess your suitability for the specialty.

How will I be notified if I am invited to interview?

You will be notified via the Oriel system. All deaneries will aim to give at least one week's notice wherever possible.
                                                                                                                                                

The interview

What do I need to take with me to interview?

You will receive communication via Oriel from the deanery/LETB telling you what to bring. As a guide these typically include originals and one copy of the following:

  • passport and visa stamps/documentation from the Home Office (as applicable)
  • evidence of competences: Foundation competences (or equivalent), and if applying beyond ST1, proof of completion of competences for previous levels
  • proof of address
  • passport photograph
  • signed application form
  • portfolio documents for the interview (no more than 8 sides of A4 paper)

Please ensure that you use the deanery/LETB checklist to prepare for your interview as the information required by each deanery/LETB may differ. If you are unsure what to bring, please contact your interviewing deanery/LETB to confirm this information.

Can I attend an interview if I have received and accepted an offer from another specialty?

No. If you receive and accept an ST offer in another specialty, Oriel will automatically withdraw your application from all other applied to specialties and you will no longer be eligible to receive any further from these withdrawn specialties.

Can my interview date be changed?

Usually not, panel members are agreed months in advance for workforce reasons. If you do find you are unable to attend on the given time/date please contact your interviewing deanery/LETB as soon as possible as they may be able to accommodate a change.

Where possible deaneries/LETBs will try to accommodate a change, however please be aware this may not always be possible.

Can I claim travel expenses?

Please check with your interviewing deanery/LETB as they will have guidance on expenses that you will need to follow. The RCPCH will not pay any interview expenses and will not be able to answer queries relating to ST1 or ST2 interview expenses.

Who will be sitting on the interview panel?

You will be assessed by two paediatric consultants. In addition the lay advisor or other staff members may observe your interview for quality assurance purposes. Any additional observers will not participate in assessing your performance at interview.

What can I expect at my interview?

When you arrive at the interview venue you will be met by document checkers from the deanery/LETB/lead employing trust who will examine and process the supplementary evidence you were asked to bring with you.

The interview process consists of four 10-minute stations in which you will be assessed. The stations are as follows:

  • structured interview
  • communication station
  • presentation station *
  • paediatric clinical thinking

*applicants will receive 45 minutes to complete two tasks; to prepare for the presentation station and to complete a prescribing chart.

In each station you will be assessed over a series of domains by two paediatric consultants. Each station will carry a maximum score of 40. Overall you must score a minimum of 99/180 (55%) in order to be deemed 'appointable'.

Any candidate who does not meet this 55% mark will be deemed 'not appointable'. It is also permissible for panels to find applicants who score above the 55% threshold 'not appointable' if serious concerns are highlighted.

What should I wear to my interview?

There is no formal dress code; but you are being assessed in a formal setting so you may wish to dress appropriately.

                                                                                                                   

The offers process

How will I know if I have received an offer following interview?

If you are made an offer you will receive notification via Oriel. All specialties will release their first cycle of offers on 2 March 2017 by 5.00 pm.

How do deaneries /LETB's decide who gets a post?

All appointable candidates will be ranked and offers will be made in accordance with rank and applicant preference choices. If you are deemed appointable, there is no guarantee that you will receive a post.

How long will I have to respond to an offer?

48 hours (excluding weekends but not bank holidays). If you do not respond on Oriel to an ST offer by the deadline, it will be treated as a rejection and you will be removed from the paediatric selection process. You will also not be eligible for the clearing round.

When can I hold an offer?

Depending on your circumstances there are two options for holding offers:

Applied to one specialty only:

If you submitted an application to Round One Paediatrics only and receive an ST offer, you will have 48 hours to accept or reject this offer. You will not be able to hold an ST offer in round 1 pending the outcome of subsequent recruitment rounds e.g. round 2.

Applied to multiple specialties:

All medical specialties will be participating in a coordinated offers process. You may hold ONE offer across all specialties at any given time. In no circumstances will you be permitted to hold an offer in more than one specialty at the same time. Offers are subject to the 48 hours response period, and if you decide to relinquish a particular held offer in favour of another you must do so on Oriel. The coordinated process was adopted so as to enable candidate choice. It is therefore imperative that you reject any unwanted offers so as to ensure fairness for all other candidates.

 

If I reject a post can I be considered by another deanery/LETB?

If you reject a paediatric ST offer you will be removed from the paediatric process and you will therefore not be eligible to receive any further offers and you will also not be eligible for the paediatric clearing round.


Will I be eligible for the paediatric clearing round?

  • ONLY applicants who were interviewed and deemed appointable but are yet to receive a paediatic ST offer are eligibile for the paediatric clearing round
  • applicants who accepted a paediatric ST post will NOT be eligible for the clearing round
  • applicants who rejected a paediatric ST post will NOT be eligible for the clearing round
  • applicants who did not respond to their paediatric ST offer before the 48 hour deadline will NOT be eligible for the clearing round
  • applicants who accepted a ST post in another specialty will NOT be eligible for the clearing round

 

The RCPCH will contact all eligible applicants regarding the clearing round. Applicants will be required to submit their clearing preferences based on the remaining available posts across all deaneries/LETBs. Applicants will have the opportunity to preference as many or all of the remaining posts if they wish to, regardless of the deanery/LETB. Any applicants who do not submit their clearing preferences will not be considered for clearing posts as it will be assumed that you do not wish to be considered for any of the remaining posts in clearing. Please ensure you submit your clearing preferences before the deadline in order to be considered for clearing offers.

When will clearing begin?

We anticipate clearing to start from the 30 March 2017.

How long will I have to respond to an offer in clearing?

48 hours (excluding weekends but not bank holidays). However you will not have the option to hold offers. Clearing offers must be either accepted or declined by the deadline.

Do I have to accept a post in clearing?

No, you are of course free to choose to either accept or reject a clearing offer. However, if you are offered a post and accept it, you will be bound by the same conditions as if you accepted a post during the deanery offer cycle.

                                                                                                                                                     

Feedback

Can I get feedback on my application?

Yes, any requests for additional feedback should be made in writing to the deanery/LETB and requests MUST include:

  • Your full name.
  • GMC number.
  • The level you applied to.
  • That you are requesting a Subject Access Request (SAR).

 

Failure to provide this information may delay your request being processed. As per HEE guidance feedback requests will be dealt with within 40 days of receipt of all required information.

 

In accordance with the Information Commissioner’s Office (ICO) guidance, you will receive all the written feedback comments made by assessors on your interview score sheets; however any information about the interview scenarios, marking schemes, or the assessor names will not be made available to you.

                                                                                                                                                    
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