RCPCH Conference 2024 - ePoster FAQs

If you have been selected to present an ePoster at this year's Conference, congratulations! The deadline for sending your ePoster is Monday 26 February, 23:59 BST. This page has all the information you need to know.

If you are presenting a physical poster, see guidance for physical posters instead.

Creating and sending your ePoster

Template for your ePoster

An example poster template can be found under 'Downloads' at the bottom of this page.

You are not required to use the template, but if you are starting your poster from scratch feel free to use this as a starting point. You are free to edit, move blocks and delete sections as you wish.

We recommend building your poster in Microsoft PowerPoint or Publisher, or a similar software, before converting to a PDF.

You can see more detail about the size  

Guidelines for your poster

Please note that the guidelines below can be used for both ePosters and physical posters

  • All ePoster files must be named 'Abstract ID - Abstract title'
  • Check that your final poster is in PDF format, no larger than 5MB
  • Your poster must be portrait not landscape and A0 size (841mm wide x 1189mm high)
  • Make sure your poster is a single page only
  • We recommend a clear, generic font at least 18px size. 
  • Avoid text in capital letters - this slows up the reading process. A sans serif font (eg Arial) is easiest to read on posters.
  • Avoid lots of clashing colours (eg white text on a dark background). Black or dark text on a white background is the most easy to read.
  • Remember that posters are primarily visual. Make your poster attractive.Make use of illustrations, pictures, diagrams and large tables as much as possible. Large amounts of typewritten text are not easy to observe.
  • Remember that conclusions are usually read first. It is the interest generated by a well-written conclusion that provides the motive for more detailed study of your subject matter
  • Keep statistics simple - a graph or chart is much better than tabled material and the former should make one statement at a time
  • Please note that we can only permit authors to use the RCPCH logo if someone from the RCPCH has been directly involved in the research and if the presenter is able to provide evidence of this.

Divide the data clearly as follows:

  • Objectives: Includes the aims of the study; short background where necessary
  • Methods: Special techniques used; limitations; statistics
  • Results: Tables and/or figures
  • Conclusions: How significant; does the data agree with others; how will it affect the future?
Adding audio and video links to your ePoster

We encourage you to consider adding an audio and/or video link to your ePoster - to make the experience more interactive for the viewer. You can add this as a URL link.

This could, for example, be you explaining the poster in more detail or giving supporting information. We recommend using Soundcloud for audio files and Vimeo (or YouTube if your organisation has an account) for video files. Please be aware that you will need to create a free account with each of these platforms in order to use them.

More instructions in the next sectoins.

Adding an audio file via Soundcloud (instructions for laptop/desktop)

You can add an audio link to your ePoster. 

First, you'll need to create a Soundcloud account and log in - via a web browser or the app.

  • Click 'Upload' on the black bar at the top of the page
  • Drag and drop your audio recording, or click ‘choose files to upload’ and select your audio recording from your documents.
  • Tick the ‘public’ box so your ePoster viewers can listen to your audio.
  • When your audio file upload is complete, Soundcloud will direct you to a screen to add basic information such as the title and description. You can also select ‘public’ on that screen.
  • Once you are happy, click ‘save’.
  • Then, copy the URL link to your file and add it to your ePoster as a hyperlink. It should look like: https://soundcloud.com/user-123456789/title-of-audio-file. Then click 'Save'.
  • Otherwise, click on the audio recording you have uploaded and then select the ‘Share’ button and copy the link.
Adding an video file via Vimeo (instructions for laptop/desktop)

You can add a video link to your ePoster. 

First, you'll need to create a Vimeo account and log in - via a web browser or the app.

  • Select the ‘+ New video’ button and then click ‘Upload’. This may take a few minutes to complete.
  • Once your video upload is complete, it will appear as a thumbnail on the screen.
  • Click the video to open a screen to rename your video, write a description and select the privacy settings.
  • To make sure your video is available to your ePoster viewers, the answer to ‘Who can watch?’ is ‘Anyone’. The answer to ‘Where can this be embedded?’ should be set to ‘Anywhere’. If you do not want people to be able to leave a comment on Vimeo, you can change the answer to ‘Who can comment’ to ‘No one’ and this will not impact on who can view your video.
  • Then, copy the URL link to your file and add it to your ePoster as a hyperlink. Select the ‘Share’ button and then ‘Copy video link’. The link will look something like this: https://vimeo.com/123456789

FAQs

What are the key deadlines?

Monday 5 February - Deadline for successful authors to confirm acceptance and any changes to presenting authors

Monday 12 February - Deadline for the presenting author to register for Conference (this is also the early bird deadline)

Monday 26 February - Deadline to send us your ePoster by email. Failure to do this may result in your poster not being displayed.

How do I upload my ePoster?

You simply need to email the PDF of ePoster to rcpch.submissions@haymarket.com. The deadline is Monday 26 February, 23:59 British Summer Time.

Remember:

  • Make sure your ePoster is a PDF. If you are using PowerPoint or Publisher, go to File | Save As, select PDF and Save.
  • Make sure your ePoster file names uses the convention: Abstract ID - Abstract title.
How do I present an ePoster and will I be presenting live?

The ePoster Gallery will be displayed on the Conference app. You will not be presenting your ePoster live but via the chat function on the app.

When you first log into the app, you will be asked whether you give permission for delegates to send one-to-one messages. If you do give permission, delegates will be able to view your ePoster and send you questions via the chat, allowing you to have multiple conversations with fellow attendees about your work. 

Presenters will be able to add a photo, biography and email address. 

ePosters will be searchable by abstract number or title, and can be filtered by specialty/special interest group.

Your ePoster will be displayed in the online gallery throughout the three days and for six months after until Wednesday 25 September 2024.

I am the presenting author. Do I have to register for Conference?

Yes, the presenting author/s must register for Conference by 12 February.

Registration gives you access to the Conference app, which houses the ePoster Gallery and the chat function that delegates will use to send their questions. 

We encourage presenting authors to attend the Conference on the day of their sub-specialty session as this allows them to engage with fellow presenters and delegates from within the specialty. However, ePoster presenters do have the option to attend the Conference virtually. (Please note that if you also have submitted other abstracts which have been allocated to oral presentation or physical poster presentation, you will be required to attend in person to present your other abstracts).

The presenting author has changed. How do I update this?

Email rcpch.submissions@haymarket.com by Monday 5 February at the latest to let us know if the presenting author has changed.

When you email, please ensure you have included the amendment required as well as the relevant abstract ID number. 

Do all of the abstract authors have to register for the Conference?

We do not require all authors to register. Our only requirement is that the person listed as the presenting author is registered to attend the Conference to be able to respond to any questions from delegates about the abstract.

How long will my poster be on the ePoster Gallery?

Your ePoster will be available to view for the duration of the Conference, and then until Wednesday 25 September 2024.

Will my ePoster be displayed if none of the authors register for the Conference?

Unfortunately, we cannot display your ePoster or include the abstract as a part of the Conference if none of the authors are registered to attend either in person or virtually.

This is because we require at least one author to be answering questions about the ePoster on the ePoster Gallery, and you must be registered to attend in order to access the gallery (either in person or virtually.)

Please note that if your ePoster is not displayed on the gallery and included as a part of the Conference, it will be withdrawn from the Conference programme and publications.

Will the abstract be published?

All abstracts displayed as a part of the Conference will be published in the online Archives of Disease in Childhood. 

The names of all authors listed on the abstract submission will be printed in the ADC.

Will ePoster presenters receive certificates?

Yes. Certificates will be sent out post-event to the presenting author.

How do I convert my poster to a PDF?

To convert your PowerPoint/Publisher document to PDF:

  • Go to File, Save As
  • Enter the file name, using the convention: Abstract ID - Abstract title
  • From the Save As type drop down, select PDF (.pdf.)
  • Save
What size does my ePoster have to be?

The display board with an area measuring 955mm x 2000mm will be provided for the mounting of your poster (in portrait)

 An ideal size for your poster i sA0 (841mm x 1189mm or 33.1 inches x 46.8 inches). This will sit nicely on the display panel.