RCPCH Conference 2024 - physical poster FAQs

If you have been selected to present a physical poster at this year's Conference, congratulations! We look forward to seeing you in Birmingham. This page has all the information you need to know.

If you are presenting an ePoster, see guidance for ePosters instead.

Creating your physical poster

Template for your poster

An example poster template can be found under 'Downloads' at the bottom of this page.

You are not required to use the template, but if you are starting your poster from scratch feel free to use this as a starting point. You are free to edit, move blocks and delete sections as you wish.

We recommend building your poster in Microsoft PowerPoint or Publisher, or a similar software, before converting to a PDF.

Guidelines for your poster

Please note that the guidelines below can be used for both ePosters and physical posters

  • Your poster will display on a board of 955mm x 2,000mm. So an ideal size for your poster is A0 in portrait (841mm wide x 1,189mm high).
  • Make sure your poster is a single page only.
  • We recommend a clear, generic font at least 18px size. 
  • Avoid text in capital letters - this slows up the reading process. A sans serif font (eg Arial) is easiest to read on posters.
  • Avoid lots of clashing colours (eg white text on a dark background). Black or dark text on a white background is the most easy to read.
  • Remember that posters are primarily visual. Make your poster attractive. Make use of illustrations, pictures, diagrams and large tables as much as possible. Large amounts of typewritten text are not easy to observe.
  • Remember that conclusions are usually read first. It is the interest generated by a well-written conclusion that provides the motive for more detailed study of your subject matter
  • Keep statistics simple - a graph or chart is much better than tabled material and the former should make one statement at a time
  • we can only permit authors to use the RCPCH logo if someone from the RCPCH has been directly involved in the research and if the presenter is able to provide evidence of this.

Divide the data clearly as follows:

  • Objectives: Includes the aims of the study; short background where necessary
  • Methods: Special techniques used; limitations; statistics
  • Results: Tables and/or figures
  • Conclusions: How significant; does the data agree with others; how will it affect the future?

How and when to bring your physical poster and other FAQs

What are the key deadlines?

Monday 5 February - Deadline for successful authors to confirm acceptance and any changes to presenting authors

Monday 12 February - Deadline for the presenting author to register for Conference (this is also the early bird deadline)

What day will my poster be displayed?

When you submitted your abstract, you submitted it to a specialty group. Your poster will be displayed for one day only and on the same day that the specialty group session is taking place. You can see the day that each session is taking place below.

If you are unsure about which group you submitted to, this can be found in the abstract notification email or by logging into the abstract submission portal.

Monday 25 March

  • Quality Improvement and Patient Safety
  • Paediatric Educators' Special Interest Group
  • British Association of Child and Adolescent Public Health
  • Paediatric Critical Care Society
  • British Paediatric Allergy Immunity and Infection Group & British Society for Paediatric Gastroenterology, Hepatology & Nutrition
  • Children's Cancer and Leukaemia Group & Paediatric Special Interest Group: British Society of Haematology
  • Young People's Health Special Interest Group
  • George Still Forum – ADHD and related neurodevelopmental disorder group
  • Climate Change Working Group
  • British Society for the History of Paediatrics and Child Health

Tuesday 26 March

  • British Academy of Childhood Disability & British Association for Community Child Health
  • Association of Paediatric Palliative Medicine & British Association of Perinatal Medicine and Neonatal Society
  • Ethics and Law Advisory Committee
  • Trainees Oversight Committee
  • British Inherited Metabolic Disease Group & British Paediatric Neurology Association
  • British Society for Paediatric and Adolescent Dermatology & British Society for Rheumatology
  • British Association for Paediatric Nephrology & British Association of Paediatric Urologists
  • Association of Paediatric Emergency Medicine
  • Equality, Diversity and Inclusion Member Reference Group

Wednesday 27 March

  • British Association of General Paediatrics
  • Paediatric Mental Health Association
  • International Child Health Group & British Paediatric Respiratory Society
  • Paediatric Clinical Leaders: service planning, provision and best practice
  • British Paediatric and Adolescent Bone Group & British Society of Paediatric Endocrinology and Diabetes
  • British Association of Paediatricians in Audiology & Down Syndrome Medical Interest Group
  • Paediatricians with Expertise in Cardiology Special Interest Group
  • Child Protection Special Interest Group
Do I have to attend all three days in person?

You are only required to attend the day that you will be presenting your poster (see above).

You can of course attend additional days.

Where will my poster be displayed?

The posters will be displayed in poster zones in the exhibition hall (Hall 3) at the ICC Birmingham. This is where the exhibition, lunch and refreshments will take place.

We will send you a further email in due course to confirm which poster zone you have ben allocated to. On arrival, after you have registered, please place your poster on the board within the zone you have been allocated.

When do I need to put my poster up and when do I need to take it down?

All posters must be put up before 08:30 on the day you have been allocated. Posters should be displayed until the following times:

  • Monday 25 March: Posters to be taken down by 18:30
  • Tuesday 26 March: Posters to be taken down by 18:00
  • Wednesday 27 March: Posters to be taken down by 14.15

Please note that on Wednesday you will not be able to get into the exhibition hall to reclaim your poster after 14.15, as this is when the hall will close for de-rigging.

What size does my poster have to be?

Your poster will display on a board of 955mm x 2,000mm.

So an ideal size for your poster is A0 in portrait (841mm wide x 1,189mm high).

Make sure your poster is a single page only.

Will Velcro be provided?

Yes, there will be Velcro on all poster boards. Spare Velcro will be available from the registration desk.

Adhesive putty such as Blu Tack or pins are not allowed.

How long do I need to stay by my poster?

You are not required to be with your poster all day, however we strongly recommend that you stand with your poster during refreshment breaks as this is when you will have the greatest footfall.
Removal of posters from display boards before the end of the official poster session is strongly discouraged to allow maximum exposure for you poster.

What happens if I do not take my poster down?

Any posters not reclaimed and/or taken down by the specified times will be removed by the Conference team and stored in the main organiser office.

Any posters that not collected from the organisers office by 16.30 on Wednesday 27 March will be disposed of, and the College cannot accept any liability for this.

Will the abstract be published?

All abstracts displayed as a part of the Conference will be published in the online Archives of Disease in Childhood. 

The names of all authors listed on the abstract submission will be printed in the ADC.

Will poster presenters receive certificates?

Yes. Certificates will be sent out post-event to the presenting author.

I am the presenting author. Do I have to register for the Conference?

The presenting author/s must register for Conference for the same day that the specialty group session they submitted the abstract to is taking place.

Presenters are not required to attend all three days.

The presenting author has changed, how do I update this?

Please email rcpch.submissions@haymarket.com by Monday 5 February at the latest to let us know if the presenting author has changed.

When you email, please ensure you have included the amendment required as well as the relevant abstract ID number. 

Accommodation, travel and subsistence

Your accommodation, travel and subsistence expenses are not eligible for reimbursement by the College. 

However, we are pleased to provide you with an accommodation booking service through Birmingham & West Midlands Convention Bureau. This is a flexible service which allows you to book accommodation to suit your needs and budget. Special rates have been negotiated at a number of hotels close to the conference venue. Rates will be available until 25 February 2024.

Lunch and refreshments will be provided at no further cost throughout each day of Conference. Please ensure that you have notified us of any dietary requirements and allergies when you register for Conference.