Submit an abstract
Deadline for submissions: Monday 1 October 2018
Can I make a submission?
The Conference Committee invites Fellows and Members and their colleagues to offer a paper for presentation at the RCPCH Conference in May 2019. Abstracts by non-members are very welcome, but must be sponsored by a member of the College, on the understanding that s/he is confident that the presentation will be of a high standard.
Do I have to pay?
There is no fee for making a submission. If your submission is accepted for presentation then you will be required to attend the Conference and pay the standard registration fee for the day of your presentation. Authors will be notified in mid December 2018 whether or not their abstract has been accepted.
Before you submit - important information
- If you are submitting more than one abstract, you can use the same email address and password for each abstract.
- Abstracts are required for all papers and posters. Abstracts MUST be submitted online.
- Text must be in single line spacing.
- Authors are allowed to use tables. Please note that table text will count toward your maximum word count of 350.
- Images are not allowed as part of the abstract.
Preparation of your abstract
- A “blind” selection process will be used. No identifying features such as names of hospitals, medical schools, clinics or cities may be listed in the title or text of the abstract. Do not include the names of authors either. The names of authors and their affiliations (institutions) will be submitted online when you submit the abstract.
- Abstracts which have been presented to a substantially different audience, especially an international one, may be submitted for consideration.
- The title should be as brief as possible but long enough to indicate clearly the nature of the study.
- Abstracts should state briefly and clearly the purpose, methods, results and conclusions of the work. The maximum word count is 350 words.
- Aims: Clearly state the purpose of the abstract
- Methods: Describe your selection of observations or experimental subjects clearly
- Results: Present your results in a logical sequence in text, tables and illustrations - Note: if results are not included then your abstract will not be considered
- Conclusion: Clearly state the conclusion of your study.
How to submit
- Log in to the submission system when your abstract is completed and ready to send. To log in, go to the RCPCH website and follow the links to the online abstract form.
- When you click the “log in” button, you will be taken to a screen from which the submission process starts. Please read the instructions on this screen carefully. If you have not yet submitted an abstract to the system you should click the link that says “Click here to submit a new abstract”. Then enter your email address and choose a password.
- Submitting an abstract is a multi-step process. Each step asks several questions:
- Step 1: complete your demographic details
- Step 2: enter specialty interest, eligibility for award and membership information
- Step 3: enter abstract title, text, authors and affiliations
- Step 4: review your submission and submit
Amending a submission
Please ensure that you check your abstract carefully before submitting to ensure it is the final version. Changes will not be permitted once the abstract has been submitted and you have received your confirmation email.
Withdrawing an abstract
If you want to withdraw an abstract please contact Joanne McBratney at Hg3 Conferences, email@example.com
How are papers selected?
- Abstracts are firstly adjudicated by the specialty group of your choice.
- Each specialty group will make recommendations to the Organising Committee for presentation in plenary sessions.
- The Organising Committee adjudicate all submissions recommended by the Specialty Groups. A number of abstracts will be selected for presentation in plenary sessions.
- The specialty groups will choose the best papers for presentation in their sessions.
When will I hear about the outcome of my submission?
We will write to all authors on or around 10 December 2018 with details on the outcome of their submission. Please do not call the office for details until then, as we will be unable to advise before this time.
Please note that we are only able to give information to the person who submitted the abstract.
Where are papers published?
All those submissions that are accepted for presentation will be published in a supplement to the May edition of the Archives of Disease in Childhood.
We will print your abstract from the version supplied by you. It will be printed exactly as submitted - this means that any errors or spelling mistakes will show. Please proof read your submission very carefully.
Should you have any queries relating to your abstract then please do not hesitate to contact our conference secretariat, Hg3 Conferences, at firstname.lastname@example.org