Who we are
We are the Royal College of Paediatrics and Child Health (RCPCH), 5-11 Theobalds Road, London, WC1X 8SH (telephone: +44 (0)20 7092 6000).
The contact details for the Data Protection Officer are the same as above or via email to firstname.lastname@example.org
This privacy notice explains how RCPCH processes your personal data in relation to donations or fundraising we receive for any of our initiatives or charitable foundations, which includes the National Reye’s Syndrome Foundation. If you would like to donate to a specific initiative or charitable foundation managed by RCPCH, please indicate this on your donation form or by donating to the relevant campaign on the Virgin Money Giving website.
Why do we collect this information?
Your personal data will only be processed where it is necessary:
- To process your donation transaction - this where necessary to ensure appropriate security checks to prevent against fraud, to process gift aid, to acknowledge receipt of your payment and to assign to specific funds or projects (necessary for performance of a contract with you)
- Where there is a legal requirement, for example, where we are required by law to share your personal details with HMRC or financial regulatory bodies
- Where there is a strong legitimate interest to do so, such as to invite you to a VIP event connected with your donation, to undertake due diligence in relation to a large donation or to thank you for your support. Where we rely on legitimate interest in relation to marketing, we will always provide an option to opt out of future marketing communications from RCPCH in every communication we send
- Where you have consented by opting into marketing from Virgin Money and RCPCH. You can opt out at any time, see the below section on ‘How can I access the information you hold about me?’ for more details.
Where we receive a legacy, we will only communicate with the donor and executors/solicitors as required to process the legacy, unless we have consent to further communicate with you.
If you have donated through the Virgin Giving Money website, please see their privacy notice to find out more about how they process your data.
Who do we share your information with?
RCPCH and Virgin Money Giving will disclose information to a third party where they have a legal requirement to do so, such as for gift aid or because they have a regulatory requirement to do so.
If you are donating via the Virgin Giving Money platform, there is a £10,000 limit. If your donation is over £10,000 Virgin Giving Money will share necessary financial and personal information with RCPCH so that we can undertake appropriate due diligence and we may disclose to other third parties as required for us to complete this.
How can I access the information you hold about me?
Where we are processing your data with consent, such as for marketing purposes, you can withdraw consent at any time by contacting us on email@example.com, or if you have an RCPCH online account you can log in to this website and update your contact preferences.
You also have additional rights in relation to the information we hold about you. You can ask us to delete your personal data, change any inaccuracies, restrict what we use your personal data for or ask us to stop processing your data. You can also request that the data we hold about you is given back to you or given to another service provider in a commonly used format. This is called data portability. You are entitled to request a copy of the information we hold about you. Some of these rights only apply in certain circumstances, but we will be able to advise you of this if you contact us.
To find out more about your rights, visit the Information Commissioners Office (ICO) website or to make a request please contact the Data Protection Officer by emailing: firstname.lastname@example.org or by writing to the address in the ‘who we are’ section, addressed to the ‘Data Protection Officer’.
In accordance with Data Protection Legislation, we have a legal duty to protect any information we collect from you and we have measures in place to ensure your data is securely and safely stored. You do have the right to complain to the ICO if you have concerns about the way your personal data is being handled: email@example.com.
Keeping your personal data
It is your responsibility to update us of any changes to the personal information you have provided. You can update your details at any time by contacting us: firstname.lastname@example.org or if you have an RCPCH online account you can log in to this website and update your details.
We are legally required to keep information relating to your donation and gift aid for 7 years in line with Income Tax Act 2007 sections 413 to 430 but this will be non-personal information unless the amount is over £10,000. Depending on the nature of the donation, we may occasionally be required to keep a record of your donation for longer in line with Medical Research Council guidelines or external funder requirements.
If you have consented to marketing, your information will be retained permanently as a record of consent/non-consent but will be suppressed if you opt out of marketing so that only essential information is retained to be able to record your opt out.
We may also keep anonymised data for longer as evidence of funding and as required by funders and for future research and analysis.