Introduction
We want to help everyone understand data protection, why it is important, what the law is and how we protect your data in line with the law.
Understanding GDPR and your data rights - This has information on what a privacy notice should tell you, a glossary of common terms used in privacy notices, information on the lawful or legal bases for processing personal data and information on your rights over your personal data.
Data Protection and Confidentiality - This is where we explain our approach to data protection and confidentiality all of our data processing.
For EEA and Swiss residents - The College does not have an office outside the UK. This page gives the in-country contact details for DataRep, which manages data requests for the RCPCH from residents of the EEA and Switzerland.
Website privacy notice - This explains how we use your data when you use our websites, and is linked from the footer of this website.
Membership
Membership - For RCPCH members of all membership types, including Fellows. This privacy notices describes we how use any information you give to us as a member, such as your membership application, certificate and ceremony, and subscription
Awards - If you are submitting for the PAFTA or nominating someone for an RCPCH award, read this privacy notice to understand how and why we process your data. If you have been informed that you have been nominated for an RCPCH Award, all the information on how and why we use your data is in this privacy notice.
Working groups - If you apply to participate in a College working group, or already participate in one, this privacy notice explains how and why we use the data you give us.
Thrive Paediatrics - If you provide resources for our Thrive Paediatric Resource Hub, you should read this privacy notice.
Equality, diversity and inclusion - The College requests EDI data to understand the demographic mix of our members and ensure that we maintain equality of opportunity and treatment for all members. It is not mandatory to provide this special category data (all questions offer a "prefer not to say" option), but if you do, this privacy notice provides a detailed explanation of how and why we process your personal data.
Surveys - The College runs a variety of surveys to seek member input and feedback. If you participate in our surveys, this privacy notice details how we process your data when you do so.
Clinical guideline development - If you participate in developing clinical guidelines, please read this privacy notice to understand how we process your data.
Education, examinations, training and CPD
Examinations - For exam candidates, examiners, hosts and candidate sponsors, both in the UK and overseas, of our examinations, including theory exams, MRCPCH Clinical and Diploma of Child Health Clinical exam.
Courses and Events - For anyone attending an RCPCH course or event. This privacy notice details how and why we process your personal data when you register and attend.
Courses waiting list - If you are on a waiting list for any of our courses, this privacy notice explains how and why we process your data.
RCPCH ePortfolio - Trainees, those in the CESR pathway, educational supervisors, and other paediatric clinicians have their CPD, training, and assessment data stored within our ePortfolio platform. To understand how and why we process your data in ePortfolio, please read the privacy notice below.
START - For members applying for and taking the Specialty Trainee Assessment of Readiness for Tenure (START), and the clinicians assessing them.
CPD approval and endorsement privacy policy - For organisations and individuals applying for for CPD (continuing professional development) or RCPCH endorsement, on how we process your personal data.
RCPCH Learning - For all users of RCPCH Learning, our educational website, on how and why we process your data.
Webinars - for anyone attending an RCPCH webinar, this privacy notice explains how and why we process your data.
PaedCCF tool - for those clinicians who are using our patient and carer feedback tool, this privacy notice explains how and why we process your data.
College Tutors - for NHS clinicians acting as College Tutors for the RCPCH, this privacy notice details how and why we process your data.
For parents and carers and young people
Where the RCPCH collects children or young peoples' personal data, we want to be very clear about what we are collecting and why. Below you can find the privacy notices relating to the work we do that requires us to process children and young peoples data.
RCPCH &Us - If you or your child are working with the RCPCH &Us team, which represents the voice of children, young people and families.
The College runs a number of clinical audits. To understand how we process personal data in the audits please see the relevant privacy notice below:
National Neonatal Audit Programme (NNAP)
National Paediatric Diabetes Audit (NPDA)
NPDA for Children and Young People We have created a privacy notice specifically for children and young people so you can understand how we use your data for the NPDA.
The NPDA also runs Patient Reported Experience Measure (PREM) surveys every two years. To understand how we use data collected in the PREM please see the PREMs Section on our RCPCH surveys privacy notice.
Quality Improvement
QI Community - If you are interested in joining our QI Community, hosted on Hexitime, we explain here how and why your data is processed.
Invited Reviews - This privacy notice explains how and why we process the data of everyone who participates in the Invited Reviews. Healthcare Organisations who commission the service, reviewers, and participants and interviewees.
Audit Platform Users - Members of clinical teams who enter data for Epilepsy12 and NPDA should read this privacy notice. If you enter data for the NNAP, please read the NNAP privacy notice.
Digital platforms and solutions
The RCPCH has created a number of apps and platforms. If you use our apps or platforms, you will find the privacy notice below.
Medicines for Children - If you visit our Medicines for Children website, this privacy notice explains how and why we process your data.
If you use the Medicines for Children app, you should read this privacy notice.
Digital Growth Charts - If you use our Digital Growth Charts, this privacy notice explains how we process your data.
RCPCH Incubator - If you join our Incubator community, this privacy notice details how and why we use your personal data.
State of Child Health If you visit our State of Child Health site, please read this privacy notice to understand how we process your data.
Governance
Committees and Trustees - This privacy notice details how and why we process your personal data if you serve on one of our committees or become a Trustee.
Youth Trustee recruitment - If you are applying to be a Youth Trustee, please read this privacy notice to understand how and why we process your data.
Other College activities
Donations and fundraising - If you donate to the College or participate in fundraising, this privacy notice explains how and why we use your data.
Campaigning - If you participate in one of our campaigns to influence government to improve child health, this privacy notice details how and why we use your data.
College CCTV - The College operates CCTV in our entrance and ground floor. If you visit our building, you should read this privacy notice to understand how and why we use your data when you are captured by our CCTV.
Recruitment - If you apply to work at the College, this privacy notice explains how and why we use your data during and after the recruitment process.
Related organisations
British Paediatric Surveillance Unit (BPSU) - If you participate in the BPSU's reporting programme, you should read this privacy notice.
British Association of Perinatal Medicine (BAPM) If you visit BAPM's website, this privacy notice will apply.
This page was last updated 2 December 2025