Who we are
Name: Royal College of Paediatrics and Child Health (RCPCH)
Address: 5-11 Theobalds Road, London, WC1X 8SH
Phone number: +44 (0)20 7092 6000
Email: Data Protection Officer (for privacy/data protection enquiries only): Information.Governance@rcpch.ac.uk
General enquiries can be sent via our contact form or contact the relevant team directly.
If you are located in the European Economic Area or European Union, you can contact DataRep if you wish to make a request under EU GDPR (General Data Protection Regulation) - see our EEA & Swiss Representative for GDPR queries page.
Why do we collect your personal information?
When you apply to be a clinical lead for one of our audits, we collect some personal information about you so that we can process your application. If you are successful in your application, we will then use your personal information to manage your role as clinical lead.
The legal basis for doing this is:
- "Legitimate Interest” – where we have assessed that the benefits of us processing your data are legitimate and not outweighed by your interests or legal rights.
- "Contractual obligation" - where it is necessary for performance of a contract with you or with a view to entering into a contract with you
We process personal data for the following purposes:
- To process your application and let you know the outcome
- If you are successful, we will use your personal data to manage your role and to communicate with you as necessary for the role.
Who might we share your information with?
If successful, we will share your details with your Trust to set up the secondment agreement and arrange payment to you.
How long do we hold your information for?
We put security measures in place to ensure that your information is securely stored.
If you are successful, we will keep your personal data for six years after the end of your appointment. If you are unsuccessful, we will delete your personal data six months after the end of the recruitment process.
Transferring information outside of the UK
To provide some products and services we, or our data processors, may transfer and process information in countries outside of the UK. Some of these countries, such as those in the EEA, will have an officially recognised equivalent level of protection to the UK (adequacy decision). A list of these countries can be found via the ICO website. Where there is no adequacy decision, we will take all reasonable steps necessary to ensure that your information is protected by having in place a recognised safeguard with our partners and suppliers, such as regulatory approved Standard Contractual Clauses, Binding Corporate Rules or Codes of Conduct.
To find out more about any specific uses of information in countries outside of the UK, or for further information about the safeguards that we have put in place, please contact the RCPCH Data Protection Officer: information.governance@rcpch.ac.uk
Understanding your data rights
To help you understand more about the information in this and all our privacy notice, see our page, Understanding GDPR and your data rights. This explains common words and phrases used in our privacy notices, describes our use of artificial intelligence (AI) and details the rights you have in relation to the processing of your personal data under UK General Data Protection Regulation (UK GDPR). This page also contains information on how to contact us or make a complaint.
If you make a request, we have one month to respond to you.
How to make a complaint
If you are unhappy with how we are using your personal data or how we have dealt with a rights request, you should contact us in the first instance so that we can understand and try to resolve your concern. If you would like to make a complaint, please follow our data protection complaints process. If you remain dissatisfied, you can complain to the Information Commission.
Changes to this privacy notice
We keep our privacy notice under review and will place any updates on this web page.
Last updated on 22 October 2026.