Privacy policy - CPD approval and RCPCH endorsement applications

Protecting the privacy and personal data of people who apply for the RCPCH endorsement and CPD (continuing professional development) approval service is highly important to us. The following explains how the RCPCH uses any information you give to us and the way we protect your privacy. This statement only covers the use of data provided when applying for the CPD Approval and RCPCH Endorsement services.

Who we are

We are the Royal College of Paediatrics and Child Health (RCPCH), 5-11 Theobalds Road, London, WC1X 8SH (telephone: +44 (0)20 7092 6000).

The contact details for the Data Protection Officer are the same as above or via email to information.governance@rcpch.ac.uk.

What information do we collect from you?

We collect this information in order to assess your application and contact you about your application. This includes your name, contact details, job title and workplace. 

What do we do with your information?

Applications are held securely and are only accessed by the Education and Professional Development team, although may be shared with College stakeholders as part of the application process: 

  • Face to Face CPD applications are shared with regional leads
  • Endorsement applications (Face to Face and online learning) are shared with CSACs or, in some cases, a more appropriate reviewer 
  • Online learning applications are shared with College Officers related to EPD or regional leads. 

With your consent, programme and organiser details are published on the RCPCH website and other relevant webpages for the purposes of marketing the programme. 

Successful applications are held for two years after the end of endorsement in line with our retention schedules and securely destroyed. Unsuccessful applications are not retained.

Your information will never be transferred outside of the EEA.

Your rights

Under GDPR you have certain rights in regards to the data we hold about you. You can ask us to delete your personal data, change any inaccuracies, restrict what we use your personal data for or ask us to stop processing your data. You can also request that the data we hold about you is given back to you or given to another service provider in a commonly used format. This is called data portability. You are also entitled to a copy of the information we hold about you. However, there are some restrictions that apply to these requests, such as where we have overriding legal requirements we have to comply with. To make a request please contact the Data Protection Officer: information.governance@rcpch.ac.uk or writing to: Data Protection Officer, RCPCH, 5-11 Theobalds Road, London WC1X 8SH. 

In accordance with Data Protection Legislation, we have a legal duty to protect any information we collect from you and we have measures in place to ensure your data is securely and safely stored. You do have the right to complain to the ICO if you have concerns about the way your personal data is being handled: casework@ico.org.uk.