Introduction
We want to help everyone understand data protection, why it is important, what the law is and how we protect your data in line with the law.
Understanding GDPR and your data rights - This has information on what a privacy notice should tell you, a glossary of common terms used in privacy notices, information on the lawful or legal bases for processing personal data and information on your rights over your personal data.
Data protection and confidentiality - This is where we explain our approach to data protection and confidentiality all of our data processing.
For EEA and Swiss residents - The College does not have an office outside the UK. This page gives the in-country contact details for DataRep, which manages data requests for the RCPCH from residents of the EEA and Switzerland.
Website privacy notice - This explains how we use your data when you use this website (www.rcpch.ac.uk) and our microsites (x.rcpch.ac.uk).
Membership
Membership and volunteering - for RCPCH members of all membership types, including Fellows; how we use any information you give to us as a member, such as your membership application, certificate and ceremony, and subscription, and if you undertake any volunteering with us.
Awards - for those submitting nominations or applications for an RCPCH award, and for those who are nominated for an RCPCH award
Working groups - for those who apply to, or participate in, a College working group (also see Committees and Trustees)
Thrive Paediatrics resource hub contributions - for members and others who provide resources for this member-only hub
Equality, diversity and inclusion - for all members and individuals with an RCPCH online account, who are required to complete our diversity form so we can understand the demographic mix of our members and ensure that we maintain equality of opportunity and treatment for all (all questions offer a "prefer not to say" option)
Surveys - for individuals who participate in any of our surveys, including workforce, feedback and patient reported experience measures (PREMs)
Clinical guidelines programme - for those who participate in developing RCPCH clinical guidelines
Education, examinations, training and CPD
Examinations - for exam candidates, examiners, hosts and candidate sponsors, in the UK and overseas, covering theory exams, MRCPCH Clinical and Diploma of Child Health Clinical
Events and courses - for individuals who register for and attend an RCPCH course or event
Course waiting lists - for individuals who opt in to the waiting list for an RCPCH course
RCPCH ePortfolio - for trainees, educational supervisors and other paediatric clinicians using the ePortfolio system to record assessments and/or continuing professional development (CPD)
Specialty Trainee Assessment of Readiness for Tenure (START) - for trainees applying for and taking this assessment, and assessors
Training videos and images - for individuals whose video and/or images may be in RCPCH learning activities and exams
CPD approval and endorsement - for organisations and individuals applying for CPD (continuing professional development) approval or RCPCH endorsement of a course or other learning opportunity
RCPCH Learning - for members and all users of RCPCH Learning, our educational website
Webinars - for individuals attending an RCPCH webinar
PaedCCF tool - for clinicians using this patient and carer feedback tool
College Tutors - for NHS clinicians acting as College Tutors for RCPCH
Quality improvement
QI Community - for members registering for and using this community, hosted on the Hexitime platform
Invited reviews - for healthcare organisations, reviewers, participants and interviewees who participates in an RCPCH invited review
Audit platform users - for individuals in clinical teams who enter data for our clinical audits (also see privacy notices for patients and their families whose data is processed for Epilepsy12 audit, National Paediatric Diabetes Audit (NPDA) and National Neonatal Audit Programme)
Governance
Committees and Trustees - for members and other individuals who volunteer on an RCPCH committee and for Trustees on the RCPCH Board of Trustees
Youth Trustee recruitment - for individuals applying to the Youth Trustee role on the RCPCH Board of Trustees
Other College activities
Digital growth charts - for users of the RCPCH digital growth charts
RCPCH Incubator forum - for individuals who register to and use the forum, a resource for clinicians creating and implementing digital solutions
Donations and fundraising - for individuals who donate to the College or participate in fundraising for the College
Campaigning - for individuals who participate in an RCPCH campaign to influence government to improve child health
College CCTV - for all visitors to the RCPCH office in central London, in which we operate closed-circuit television for security
Staff recruitment - for individuals who apply to work at the College
For parents and carers and young people
Where the RCPCH collects children or young peoples' personal data, we want to be very clear about what we are collecting and why. Below you can find the privacy notices relating to the work we do that requires us to process children and young people's data.
RCPCH &Us - for children, young people, parents and carers volunteering with our RCPCH &Us programme, which represents the voice of children, young people and families.
Medicines for Children website and Medicines for Children app - for parents and carers, and young people, using these resources
Our clinical audits have privacy policies for patients and their families:
- Epilepsy12 audit - for families
- National Neonatal Audit Programme (NNAP) - for parents and carers
- National Paediatric Diabetes Audit (NPDA) - for children and young people
- NPDA Patient Reported Experience Measures (PREMs) (section in RCPCH surveys privacy policy)
Related organisations
British Paediatric Surveillance Unit (BPSU) - for clinicians who participate in the BPSU's reporting programme
British Association of Perinatal Medicine (BAPM) - for visitors to the BAPM website
This page was last updated in February 2026.