RCPCH ePortfolio guidance for supporting training

Log in to ePortfolio

Supervisors

Click on the each title to see guidance and videos. These aim to help you review the progress of those users linked to you on the system. You can also download our full guidance at the bottom of this page.

About the ePortfolio

Practically everything on RCPCH ePortfolio is trainee-led. This means that trainees start the forms. All necessary supervision forms for your trainees are contained in the event Progress+ Supervision Report (all options), which offers:

Induction forms

• induction meeting and personal development plan with educational supervisor
• clinical supervisor induction meeting

Mid point review

The other forms trainees should start are:

• CSAC progression forms for sub-specialty trainees
• Supervisor and training post - this is very important as this ensures we have an accurate picture of training grades for trainees

Workplace based assessments - once completed the trainee can send the forms to be verified by an assessor

Supervision report forms

• clinical supervisor report
• educational supervisor report - known as "ESTR" this is the important one for before ARCP and goes into full detail of the trainee’s progression.
• Placement reflection discussion – A less in-depth end of placement form. The ESTR is needed at the end of any post with educational supervision prior to ARCP, however with longitudinal supervision the placement reflection discussion can be more appropriate if ARCP is not imminent.

 

Find users

Your trainees will be listed in the dashboard in the My Trainees widget.

• Click the name of the person you are linked to for their details (if not there, they need to add you).
• Click Create new event to start a new form, for example an assessment or additional supervisor meeting form.
• You can also quickly identify those trainees who may have non-standard ARCP outcomes and need additional support from you.

If you cannot find a trainee this will indicate that they have not yet added you as a supervisor from their own account. Alternatively, you may have expired as their supervisor and will require an extension by the College.

Review a user’s ePortfolio

When you click on your linked user, you will see how they have progressed with their mandatory elements for their grade and their overall level.

If you want to see all the items in a user's timeline, click Timeline in the blue banded area at the top. This will offer short cuts to certain categorised events or forms, or you can select the whole timeline and use the search function.

Review and sign off a trainee's capabilities

Trainees only need to be signed off at the end of a level of training to progress to the next level:

• the end of Core level, going into Specialty level or
• the end of specialty level prior to CCT.

This is done in the Educational Supervision Trainers Report (ESTR), by reviewing the evidence that is pulled into the form and making the declaration that you are happy for the trainee to progress.

We ask trainees to showcase the highlights of their evidence rather than expect supervisors to try and review everything. So, you no longer see numbers populating next to learning outcomes. Instead, you see the dates and title of the events a trainee has tagged to each key capability and can preview each piece of evidence.

For more detail:

• ePortfolio for supervisors - full guidance (PDF) 
• Judging outcomes at ARCP under Progress+ (PDF)
• Additional guidance for ST4 or ST5(C4) trainees moving to Progress+ Core level - when they have already been signed off at Level 1 on Progress or have entered at ST4.

Review a user’s Personal Development Plan (PDP)

The PDP section on ePortfolio is updated for a more focused and goal-driven targeted approach. This video explains more.

Getting trainer status on the GMC Register

Medical schools and postgraduate training organisations must maintain their list of approved and recognised trainers through the GMC Connect portal. Once the details are submitted, the doctor's record on the medical register will update the next working day.

If you are a registered doctor, and your record on the medical register does not show your trainer role, please contact your medical school or postgraduate training organisation to ask that they submit your details on GMC Connect.

See GMC website on approval of trainers

Supporting LTFT trainees

View RCPCH guidance for supporting less than full time trainees. Our updated webpage includes statutory and RCPCH guidance, as well as contacts, for trainees who work less than full time (LTFT). 

Local deaneries and offices

To support trainees and trainers in your region, you may need to review content on ePortfolio or set up ARCP (Annual Review of Competence Progression) panel forms.

Logging in

To log in, you'll need your RCPCH number and password. If you don't know this, or need help, please contact us on training.enquiries@rcpch.ac.uk.

Log in to ePortfolio

Your profile, role and permissions

Once logged in you will see your profile page.

• You will have a widget with the users you have access to.
• You will see your inbox with RCPCH messages. We use this contact you where needed.
• Your profile with the roles have been assigned and your current location permissions.

Finding a trainee

The widget on the right side shows how many trainees you have access to.

1. Click on User Management, click on Users to display trainees attached to you.
2. To search for a specific trainee please type their name or RCPCH number into the search box.
3. Below the trainees name are the areas of the trainee’s profile you can review.
4. To start a new event, for example educational or clinical supervisor’s trainers report, click New Event.
5. For a more advanced search use this area, you can search by the type of user (trainee) or a trainee’s email address.

Setting up an ARCP form

Some deaneries like their ARCP forms set up in advance. To do this, find the trainee who needs the ARCP form (as they own the outcome) and select "Create new event".

1. Select the form ARCP outcome form for General Paediatrics training (including sub-specialty) - two part form
2. Enter the details for the trainee
3. Select the ARCP panel member who needs to complete this form and click Submit

This form will sit with the ARCP panel member in their to do list.