Who are we?
We are the Clinical Guidelines Team at the Royal College of Paediatrics and Child Health (RCPCH).
Please contact RCPCH if you wish to make a request or if you have a general enquiry.
Name: Royal College of Paediatrics and Child Health (RCPCH)
Address: 5-11 Theobalds Road, London, WC1X 8SH
Phone: +44 (0)20 7092 6000
Email: Data Protection Officer (for privacy/data protection enquiries only): information.governance@rcpch.ac.uk
If you are located in the European Economic Area or European Union, you can contact DataRep if you wish to make a request under EU GDPR (General Data Protection Regulation) - see our EEA & Swiss Representative for GDPR queries page.
Why do we collect your personal information?
We collect and process your personal data when you complete our sign up form to learn about the development of clinical guidelines, or participate in consultation on the development of guidance documents. The legal basis for doing this is:
- "Legitimate Interest” – where we have assessed that the benefits of us processing your data are legitimate and not outweighed by your interests or legal rights.
We process personal data for the following purposes:
- To contact you with information about upcoming clinical guidelines development work and offer you the opportunity to participate
- To inform you about upcoming training events related to clinical guideline development work
- To support the College’s work on guideline development to ensure that all guidelines are produced to the highest of standards and contain input from those who use the guidelines such as yourself.
- To be able to identify the source of consultation comments.
You can opt out of these communications at any time by contacting guidelines@rcpch.ac.uk.
Who might we share your information with?
Your contact details will be shared within the Research & Evidence team, Officer and Clinical Leads, where necessary and in our legitimate interests, to facilitate communication, collaborative working and meeting organisation.
How long do we hold your information for?
We put security measures in place to ensure that your information is securely stored.
We will keep your personal data for the duration of your participation in clinical guideline development communications. We will then dispose of your information by securely deleting all the data you have provided for the purposes of this project from our systems.
Transferring information outside of the UK
To provide some products and services we, or our data processors, may transfer and process information in countries outside of the UK. Some of these countries, such as those in the EEA, will have an officially recognised equivalent level of protection to the UK (adequacy decision). A list of these countries can be found via the ICO website. Where there is no adequacy decision, we will take all reasonable steps necessary to ensure that your information is protected by having in place a recognised safeguard with our partners and suppliers, such as regulatory approved Standard Contractual Clauses, Binding Corporate Rules or Codes of Conduct.
To find out more about any specific uses of information in countries outside of the UK, or for further information about the safeguards that we have put in place, please contact the RCPCH Data Protection Officer: information.governance@rcpch.ac.uk.
Understanding your data rights
To help you understand more about the information in this and all our privacy notice, see our page, Understanding GDPR and your data rights. This explains common words and phrases used in our privacy notices, describes our use of artificial intelligence (AI) and details the rights you have in relation to the processing of your personal data under UK General Data Protection Regulation (UK GDPR). This page also contains information on how to contact us or make a complaint.
If you make a request, we have one month to respond to you.
Changes to this privacy notice
We keep our privacy notice under review, and we will place any updates on this web page.
Last updated 27 June 2025