Our contact details
If you are located in the UK, please contact RCPCH if you wish to make a request or if you have a general enquiry.
Name: Royal College of Paediatrics and Child Health (RCPCH)
Address: 5-11 Theobalds Road, London, WC1X 8SH
Phone Number: +44 (0)20 7092 6000
Email: Data Protection Officer (for privacy/data protection enquiries only): information.governance@rcpch.ac.uk
General enquiries can be sent via our contact form or contact the relevant team directly.
Our EEA representative
If you are located in the EEA or EU, you can contact DataRep if you wish to make a request under EU GDPR: As we sometimes process personal data of individuals in the EU and EEA area, in either the role of ‘data controller’ or ‘data processor’, we have appointed DataRep as our Data Protection Representative in the European Union for the purposes of EU GDPR so that you can contact them directly in your home country.
If we have processed or are processing your personal data and you are located outside of the UK, you may be entitled to exercise your rights under EU GDPR in respect of that personal data. For more details on your rights in the EU, please refer to the European Commission or the national Data Protection Authority in your country.
If you want to raise a question to RCPCH, or otherwise exercise your rights in respect of your personal data, you may do so by:
- Sending an email to DataRep at datarequest@datarep.com quoting, RCPCH in the subject line.
- Contacting DataRep on their online webform; OR
- Mailing your enquiry to DataRep at the most convenient of the addresses in the subsequent pages.
For general enquiries about RCPCH and its data processing, please contact: information.governance@rcpch.ac.uk
Please note, when mailing inquiries, it is essential that you mark your letters for ‘DataRep’ and not ‘RCPCH’, or your inquiry will not reach them. Please refer clearly to RCPCH in your correspondence. On receiving your correspondent, RCPCH is likely to request evidence of your identity, to ensure your personal data and information connected with it is not provided to anyone other than you.
Please note this is for GDPR/Privacy queries only. If you have a general enquiry, please use the contact details above. If you have any concerns over how DataRep will handle the personal data they will require to undertake for their services, please refer to their privacy notice.
- How to contact DataRep in writing
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When preparing your own documentation identifying DataRep to be contacted as your Data Protection Representative, please ensure those contacting are instructed to post their requests addressed to ‘DataRep’ and not your organisations directly; communications addressed to you directly but at our contact locations will likely not be received.
Country addresses
- Austria DataRep, City Tower, Brückenkopfgasse 1/6. Stock, Graz, 8020, Austria
- Belgium DataRep, Place de L'Université 16, Louvain-La-Neuve, Waals Brabant, 1348, Belgium
- Bulgaria DataRep, 132 Mimi Balkanska Str., Sofia, 1540, Bulgaria
- Croatia DataRep, Ground & 9th Floor, Hoto Tower, Savska cesta 32, Zagreb, 10000, Croatia
- Cyprus DataRep, Victory House, 205 Archbishop Makarios Avenue, Limassol, 3030, Cyprus
- Czech Republic DataRep, IQ Ostrava Ground floor, 28. rijna 3346/91, Ostrava-mesto, Moravska, Ostrava, Czech Republic
- Denmark DataRep, Lautruphøj 1-3, Ballerup, 2750, Denmark
- Estonia DataRep, 2nd Floor, Tornimae 5, Tallinn, 10145, Estonia
- Finland DataRep, Luna House, 5.krs, Mannerheimintie 12 B, Helsinki, 00100, Finland
- France DataRep, 72 rue de Lessard, Rouen, 76100, France
- Germany DataRep, 3rd and 4th floor, Altmarkt 10 B/D, Dresden, 01067, Germany
- Greece DataRep, 24 Lagoumitzi str, Athens, 17671, Greece
- Hungary DataRep, President Centre, Kálmán Imre utca 1, Budapest, 1054, Hungary
- Iceland DataRep, Kalkofnsvegur 2, 101 Reykjavík, Iceland
- Ireland DataRep, The Cube, Monahan Road, Cork, T12 H1XY, Republic of Ireland
- Italy DataRep, Viale Giorgio Ribotta 11, Piano 1, Rome, Lazio, 00144, Italy
- Latvia DataRep, 4th & 5th floors, 14 Terbatas Street, Riga, LV-1011, Latvia
- Liechtenstein DataRep, City Tower, Brückenkopfgasse 1/6. Stock, Graz, 8020, Austria
- Lithuania DataRep, 44A Gedimino Avenue, 01110 Vilnius, Lithuania
- Luxembourg DataRep, BPM 335368, Banzelt 4 A, 6921, Roodt-sur-Syre, Luxembourg
- Malta DataRep, Tower Business Centre, 2nd floor, Tower Street, Swatar, BKR4013, Malta
- Netherlands DataRep, Cuserstraat 93, Floor 2 and 3, Amsterdam, 1081 CN, Netherlands
- Norway DataRep, C.J. Hambros Plass 2c, Oslo, 0164, Norway
- Poland DataRep, Budynek Fronton ul Kamienna 21, Krakow, 31-403, Poland
- Portugal DataRep, Torre de Monsanto, Rua Afonso Praça 30, 7th floor, Algès, Lisbon, 1495-061, Portugal
- Romania DataRep, 15 Piaţa Charles de Gaulle, nr. 1-T, Bucureşti, Sectorul 1, 011857, Romania
- Slovakia DataRep, Apollo Business Centre II, Block E / 9th floor, 4D Prievozska, Bratislava, 821 09, Slovakia
- Slovenia DataRep, Trg. Republike 3, Floor 3, Ljubljana, 1000, Slovenia
- Spain DataRep, Calle de Manzanares 4, Madrid, 28005, Spain
- Sweden DataRep, S:t Johannesgatan 2, 4th floor, Malmo, SE - 211 46, Sweden
What information do we collect about you?
All the information we collect will come directly from you. As part of this survey we will collect your name, organisation name and organisational email address.
Why do we collect this information?
Data protection law requires that we have one or more of the following lawful bases to process your information:
- “Consent” – we may ask for your consent to process your personal data. You can withdraw consent at any time.
- “Contractual Obligation” – where we need to process your personal data either to take steps to enter into a contract with you or to fulfil a contract, we already have with you.
- “Legal Obligation” – where we are required to process your personal data by law or to fulfil a statutory obligation.
- “Vital Interest” – where the processing is necessary to protect someone’s life.
- “Public Task” – where the processing is necessary for us to perform a task in the public interest, and it has a clear basis in law.
- “Legitimate Interest” – where we have assessed that the benefits of us processing your data are legitimate and not outweighed by your interests or legal rights.
We collect and process your personal data for the following purposes:
- To gather feedback on the Intercollegiate Document (2024) revision (legitimate interest)
- If you provide your contact details we may contact you regarding your comments/feedback on the intercollegiate document (2024) revision - RCPCH members’ consultation survey (consent)
Who might we share your information with?
Your data will be shared internally for the purpose of contacting you regarding your comments/feedback, if you provide your contact information.
How long do we hold your information for?
We put security measures in place to ensure that your information is securely stored. We will keep your name, organisation name and organisational email address until the publication of the intercollegiate document (ICD) by 27 June 2025. We will then dispose of your information by securely deleting all your survey response data, including comments/feedback, following the publication of the ICD.
Transferring information outside of the UK
Your personal data will not be transferred outside of the UK.
Your rights
You have the following rights in relation to your data:
- Right of access and right to have a copy of your personal data in a standard format (right to data portability). You can ask us for a copy of the information that we hold about you. You can also ask us for a copy of your data in a standard format where this is technically possible. But this only applies where we are holding your information with consent or as part of a contract with you.
- Change any factual errors or inaccuracies (right of rectification). If you have an RCPCH online account, you can change and update your personal data. It is your responsibility to update us of any changes to the personal information you have provided. You can also contact us either via our contact form or contact the relevant team directly.
- Delete your personal data (called a right to erasure). We cannot delete all personal data as we may have a legal obligation or because we have a requirement to retain it for a task in the public interest, but we can delete non-essential data.
- Restrict the use of your data (right of restriction). You can request that we deactivate your RCPCH online account or that we only store your data but undertake no further processing. However, this only applies to certain circumstances.
- Object to processing (right to objection). You can ask that we stop using data that is not necessary for fulfilling our legal obligations.
- Where you have consented to us using your personal data, you can withdraw consent at any time by contacting Intercollegiatedocumentproject@rcpch.ac.uk.
Please contact the RCPCH Data Protection Officer if you wish to make a request, contact details are at the top of this privacy policy.
If you are located in the EU/EEA, wish to make a request, you can contact our EEA Representative, contact details are at the top of this privacy policy.
If you make a request, we have one month to respond to you.
How to contact us or complain
If you are unhappy with how we are using your personal data, you should contact us in the first instance so that we can understand and try to resolve your concern. If we can't resolve the issue, you have the right to complain to the Information Commissioners Office (ICO). The ICO is the UK's independent body set up to uphold information rights.
The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk
If you have any questions about our privacy policy, the information we hold about you or you wish to make a complaint, please send an email to: information.governance@rcpch.ac.uk