Privacy notice - Survey for event, From curiosity to discovery

This privacy notice explains how we will use the data we collect about you in our survey on the event, 'From curiosity to discovery: research essentials for paediatricians in training'.

Published December 2024

Who we are?

Name: Royal College of Paediatrics and Child Health (RCPCH)

Address: 5-11 Theobalds Road, London, WC1X 8SH

Phone Number: +44 (0)20 7092 6000

E-mail: Data Protection Officer (for privacy/data protection enquiries only): information.governance@rcpch.ac.uk

General enquiries can be sent via our contact form or contact the Research and Evidence team on research@rcpch.ac.uk.

What information will we be collecting?

The purpose of this survey is to get your feedback on training day entitled, from curiosity to discovery: research essentials for paediatricians in training, held on 3 December 2024. We will use this information to help us review the quality and effectiveness of this training event only.

Some of the information we are collecting will include your personal data.

Your details will not be shared with any other organisations without your consent.

Why do we collect this information?

Completion of this survey is voluntary. However we do encourage all recipients to submit data in their, and the College’s, legitimate interest as it will help us to understand the value of the training event. Completion of this survey is voluntary. However, we do encourage people to submit data to enable us to understand the value of the training event.

By completing this survey, you are agreeing for the raw data that we collect, which includes personal information about yourself (your email address), to be used for the following purposes:

  • To gather feedback on the value of the workshops
  • To gather suggestions how future training events can be improved
  • To understand if the training event affected people’s understanding and knowledge
  • To share the results in aggregated format only, with all personal and identifiable data removed, as part of a summary report. This report will be shared with internal staff teams and relevant RCPCH committees.

Who might we share your information with?

We will not share your personal data with anyone outside of RCPCH.

We will never publish raw data. If we want to publish data, any data that could be used to identify you will be removed and only anonymised data will be used. 

Transferring information outside of the UK

To provide some products and services we, or our data processors, may transfer and process information in countries outside of the UK. Some of these countries, such as those in the EEA, will have an officially recognised equivalent level of protection to the UK (adequacy decision). A list of these countries can be found via the ICO website. Where there is no adequacy decision, we will take all reasonable steps necessary to ensure that your information is protected by having in place a recognised safeguard with our partners and suppliers, such as regulatory approved UK International Transfer Agreements, Binding Corporate Rules or Codes of Conduct.

To find out more about any specific uses of information in countries outside of the UK, or for further information about the safeguards that we have put in place, please contact the RCPCH Data Protection Officer: information.governance@rcpch.ac.uk

What rights do I have?

You have the following rights in relation to your data:

  • Right of access and right to have a copy of your personal data in a standard format (right to data portability). You can ask us for a copy of the information that we hold about you and you can ask us for a copy of your data in a standard format where this is technically possible. This only applies where we are holding your information with consent or as part of a contract with you.
  • Change any factual errors or inaccuracies (right of rectification). If you have an RCPCH online account you can change and update your personal data. It is your responsibility to update us of any changes to the personal information you have provided. You can also contact us either via our contact form or contact the relevant team directly.
  • Delete your personal data (right to erasure). We cannot delete all personal data as we may have a legal obligation or because we have a requirement to retain it for a task in the public interest, but we can delete non-essential data. 
  • Restrict the use of your data (right to restriction). You can request that we deactivate your RCPCH online account or that we only store your data but undertake no further processing. However, this only applies to certain circumstances.
  • Object to processing (right to objection). You can ask that we stop using data that is not necessary for fulfilling our legal obligations.
  • Where you have consented to us using your personal data, you can withdraw consent at any time by contacting us via our contact form or email: research@rcpch.ac.uk

If you want to submit any of these requests, please send them to the RCPCH Data Protection Officer via email: information.governance@rcpch.ac.uk or by writing to 5-11 Theobalds Road, London, WC1X 8SH.

All personal data will be processed in accordance with data protection legislation, and we have a legal duty to protect any information we collect from you. We have measures in place to ensure your data is securely and safely stored.

How long do we keep hold of your information for?

The raw survey data will be kept until the follow up survey has been carried out. The follow up survey is planned for June 2025.

After this, we will only keep anonymous data that is necessary for historical or research purposes until it is no longer required for this purpose.

How to contact us or complain

If you are unhappy with how we are using your personal data, you should contact us in the first instance so that we can understand and try to resolve your concern. If we can't resolve the issue, you have the right to complain to the Information Commissioners Office (ICO). The ICO is the UK's independent body set up to uphold information rights.

The ICO’s address: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

Helpline number: 0303 123 1113

ICO website: https://www.ico.org.uk

If you have any questions about our privacy policy, the information we hold about you or you wish to make a complaint, please send an email to: information.governance@rcpch.ac.uk