RCPCH Learning - privacy notice and terms & conditions

The following terms and conditions and disclaimer apply to the access and use of the RCPCH Learning website.

Please read and pay careful attention to these terms and conditions. By accessing and using RCPCH Learning you are agreeing to the following terms and conditions from the date you first use the website.

Registering to use RCPCH Learning  

You will need an RCPCH online account to access RCPCH Learning. For more information about creating an online account and single sign on, please see our account help page.

User content

You agree to use RCPCH Learning and associated materials only for lawful purposes related to your involvement in the appraisal and revalidation process but for no other purposes. 

You must not post or transmit to or from the site (nor link from our sites to) any material:

  • disclosing private or personal matters concerning any person, including patient or colleague identifiable information, personal addresses or phone numbers.
  • that is knowingly false or misleading
  • that is defamatory, illegal, abusive, vulgar, hateful, harassing, liable to incite racial hatred, blasphemous, discriminatory, pornographic, sexually oriented, threatening or invasive of a person's privacy
  • which you do not own or for which you have not obtained all necessary licences and/or approvals
  • which is technically harmful (including, without limitation, computer viruses, logic bombs, Trojan horses, worms, harmful components, corrupted data or other malicious software or harmful data)
  • impersonating any person or any entity, or falsely stating or otherwise misrepresenting your affiliation with anyone or any entity
  • revealing what appears to be personal information about another contributor that would identify them in the real world and which they have not otherwise made public online, including by posting links or URLs to any area that would reveal such information
  • revealing email addresses not made public online by a contributor by connecting them to a known screen name used for posting
  • containing photographs of individuals without their consent.

If you post or transmit to any of our websites any material of the type prohibited under or above, RCPCH reserves the right in its absolute discretion to terminate a user's access to the facility.  If we incur any costs, expenses, liability or losses as a result of any prohibited activities then you agree to indemnify us for all such costs, expenses, liability or losses.

Copyright will remain in the ownership of the contributor and license granted to the RCPCH is non-exclusive. 

Privacy and data protection

RCPCH will always process your personal information in accordance with current data protection legislation. 

Please see our privacy statement section for more information on how we use and share your personal data. 

Governing law & jurisdiction

This agreement is governed by English law and the parties agree to submit to the exclusive jurisdiction of the English courts.

Changes to these Terms & Conditions

These terms are subject to change at any time by the RCPCH. Any such changes will be posted online. Please check these terms on a regular basis to make sure you are aware of any changes made by the RCPCH. Your continued use of RCPCH Learning after changes are posted indicates that you agree to these terms as updated and/or amended.

Privacy statement

This section explains how we use any information you give to us through RCPCH Learning and the way we protect your privacy. Protecting the privacy and personal data of visitors to our site is highly important to us. 

Who we are

The Royal College of Paediatrics and Child Health (RCPCH) is the data controller of the RCPCH Learning site. Our contact details are: 5-11 Theobalds Road, London, WC1X 8SH (telephone: +44 (0)20 7092 6000).

If you have any questions or concerns about how your personal data is used, you can contact the Data Protection Officer at the address above or via email to: information.governance@rcpch.ac.uk.

If you have general enquiries about RCPCH Learning, you can contact the Education and Professional Development team: education.provision@rcpch.ac.uk. 

Our EEA Representative

If you are located in the EEA or EU, you can contact DataRep if you wish to make a request under EU GDPR:

As we sometimes process personal data of individuals in the EU and EEA area, in either the role of ‘data controller’ or ‘data processor’, we have appointed DataRep as our Data Protection Representative in the European Union for the purposes of EU GDPR so that you can contact them directly in your home country.

If we have processed or are processing your personal data and you are located outside of the UK, you may be entitled to exercise your rights under EU GDPR in respect of that personal data. For more details on your rights in the EU, please refer to the European Commission or the national Data Protection Authority in your country.

If you want to raise a question to RCPCH, or otherwise exercise your rights in respect of your personal data, you may do so by:

  • Sending an email to DataRep at datarequest@datarep.com quoting, RCPCH in the subject line;
  • Contacting DataRep on their online webform; or
  • Mailing your enquiry to DataRep at the most convenient of the addresses in the subsequent pages. 
  • For general enquiries about RCPCH and its data processing, please contact: information.governance@rcpch.ac.uk 

Please note, when mailing inquiries, it is essential that you mark your letters for ‘DataRep’ and not ‘RCPCH’, or your inquiry will not reach them. Please refer clearly to RCPCH in your correspondence. On receiving your correspondent, RCPCH is likely to request evidence of your identity, to ensure your personal data and information connected with it is not provided to anyone other than you. 

If you have any concerns over how DataRep will handle the personal data they will require to undertake for their services, please refer to their privacy notice.

UK Data Protection Legislation

In accordance with UK Data Protection Legislation (which is currently the UK GDPR and Data Protection Act 2018), we have a legal duty to protect any information we collect from you. 

Data protection law requires that we have one or more lawful basis to process your information. As part of our agreement with you, we need to use your personal data so that we can administer RCPCH Learning.

We do not use your personal data to make automated decisions or undertake profiling about you. 

Information sharing 

This information may be shared with or transferred to other systems internally for the following purposes only: 

  1. Where it is in our legitimate interest for quality assurance of RCPCH Learning to ensure the service continues to add value to the profession
  2. Where it is in our legitimate interest to monitor membership take up of RCPCH Learning so that we can continue to improve services
  3. Where it is necessary for us as part of our contract with you, to manage the provision of RCPCH Learning information
  4. Compliance with legal and regulatory responsibilities, including maintaining patient safety and monitoring under the Equality Act 2010.

For more information about how we use your information for our diversity monitoring work, please see the equality, diversity and inclusion privacy notice

Updating your details

You have the right to request that we change any data we hold about you which you believe is inaccurate. You are able to update your details at any time by logging in to your RCPCH account via the RCPCH website. It is the responsibility of the user to ensure that records are kept up-to-date as it relates to email addresses and other personal details.


You have the right to request that we delete your personal data (called a right to be forgotten). Users can contact education.provision@rcpch.ac.uk at any time to ask for data to be deleted. 

The RCPCH will retain user RCPCH Learning accounts for a period of 6 years since last use. After this time, data will be permanently deleted. Users should be aware that once the account has been deleted, all data held within the website will be removed from record and this action cannot be reversed, nor can the deleted data be retrieved.

Your rights

Under data protection legislation, you also have certain other rights regarding the data we hold about you. You can ask us to restrict what we use your personal data for or ask us to stop processing your personal data altogether. You can request that the data we hold about you is given back to you or given to another service provider in a commonly used format. This is called data portability. You are also entitled to ask for a copy of the data we hold about you as well (known as a subject access request). However, there are some restrictions which apply to these requests, such as if we have an overriding legal obligation to keep the data.

To find out more about your rights visit the ICO website or to make a request contact the RCPCH Information Governance Manager: information.governance@rcpch.ac.uk.

If you are unhappy with the way your personal data is being handled, please contact the RCPCH Data Protection Officer in the first instance. You do have the right to complain to the ICO if you have concerns about the way your personal data is being handled: casework@ico.org.uk.

Site usage

You can opt in to receiving communications by email about RCPCH courses and CPD opportunities when you create an RCPCH account. All communications will include an option to opt out of receiving these.

Cookies are small data files on the hard drive of your device that collect standard internet log information and visitor behaviour information. The site uses persistent cookies, which is information that can remember settings so you don’t need to re-enter them when you visit a new page. They will stay until they expire (after 100 days) or until you disable or delete them. We also use them to track visitor use for analytic purposes. We will not use cookies to collect any personal identifiable data about you or information about other sites you have visited.

When you visit the page, we will ask for your consent to cookies. You can set your browser not to accept cookies or disable them. However, in a few cases some features on the website may not function as a result. For more information, see aboutcookies.org.

You can find out more information about cookies and analytics here


This site has security measures in place to protect the loss and alteration of information under our control.

The security of any documents/data downloaded from RCPCH Learning, or via RCPCH Learning link to any other College system becomes the responsibility of the user. RCPCH cannot be held responsible for the security of data copied to and held outside of its systems. Such information should only be accessed from a secure computer and/or held in a safe place. 

We do not store or transfer any data held in RCPCH Learning outside of the EEA. 

Changes to the policy

If the privacy policy changes in any way, we will place an updated version on the website. Regularly reviewing the privacy policy page ensures you are always aware of what information we collect, how we use it and under what circumstances, if any, we will share it with other parties.