National Paediatric Diabetes Audit - data submission

We are now accepting data for the 2021-22 audit year. Download the current dataset, templates for submitting data via CSV and questionnaire and our user guide.
Status
Last modified
10 May 2021

Submitting your data

COVID-19 Under guidance from HQIP, national clinical audit data collection is under suspension. Until the suspension is lifted, there is no longer an obligation for paediatric diabetes units to submit data to the NPDA.

However, over 95% of services submitted a dataset for the first audit year to be affected by COVID-19 (2019-20), and many are still equipped to continue entering data for the 2020-21 and 2021-22 audit years. Therefore, following discussion with the NPDA Project Board and Dataset and Methodology group, the data capture system is remaining online.

Notes on recording care impacted by COVID-19 restrictions

The NPDA recognises that the COVID-19 pandemic disrupted the ability of services to perform health checks and record measurements  covered by the NPDA in 2020-21; meaning that audit results will look very different compared to previous years’. However, there will be value in quantifying the impact of the suspension of usual care on local, regional and national HbA1c, and we will still be able to report prevalence and incidence of diabetes, so please do submit as complete a dataset as you are able to.

We are aware that some children and young people will not have been seen at all in an audit year affected by COVID-19, but in order to make sure they are counted within your denominators please still enter their NHS number, demographics and at least one token ‘visit/appointment date’. The effect of the pandemic on normal service will be explained within eventual reporting.

Certain dataset items that relate to physical assessments, such as patient height, weight and blood pressure require a clinic visit to be captured reliably, so while these may be recorded remotely for your own records and to support patient care, we request that only hospital validated data is submitted to the NPDA. HbA1c calculated from downloads should also only be used for clinical management locally and not submitted to the audit as they are not IFCC assured. 

For the remainder of items, providing the care process or check has been performed via a video or phone appointment to a standard that your team considers to be commensurate with in-person delivery, please continue to enter this information into the audit.

For the 2020-21 collection, we advised that dietetic appointments needed to be conducted in person or via a video consultation, however this advice has been revised for the 2021-22 collection onwards.

If you are unsure about any particular items, please review the dataset notes, or get in touch with us at npda@rcpch.ac.uk

National Data Opt Out process 

From 30 September 2021 all healthcare providers in England need to comply with the National Data Opt Out. Patient data entered into the NPDA is subject to the National Data Opt Out process. Each patient’s NHS number must be screened against the national opt out list at NHS Digital prior to any of their data being entered on the NPDA data capture system. Please check with your Trust's Information Governance team for the local arrangements by which the screen should take place.

Submission periods

Data can now be added continuously throughout each audit year. Units will typically have up to two months following the end of each audit year to finalise their submissions for that year. Please see the table below for full details of our audit years and data submission periods:

Audit year Year start Year end Final date for data submission
2021-22 1 April 2021 31 March 2022 TBC
2020-21 1 April 2020 31 March 2021 1 June 2021
2019-20 1 April 2019 31 March 2020 Closed - 25 June 2020

We ask that units submit data from all patient visits during the audit year. Data relating to all children and young people with all types of diabetes under the care of a paediatrician within a paediatric diabetes unit should be included. Summary results are presented within the data completeness report (DCR) generated upon each submission.

For data submission, you will need to use our online data capture system. If you used this last year, you can use the same login details. If you have forgotten your password, you can reset this on the login page. Please see below for a list of downloadable submission resources and user guides.

Go to data capture system

Submission resources

We now have our "How to" webinar available on core audit data submission:

The latest user guides and troubleshooting tips for our online data capture system can also be downloaded below.

Also available is the core NPDA dataset collected since 1 April 2017 and corresponding CSV submission template; this replaces the dataset in use since 2012-13. It was revised following publication of new guidance issued by the National Institute for Health and Care Excellence (NG18) in 2015. The majority of data items remain unchanged, with a number of new items and some items having been amended in light of the new guidance (all can be downloaded below). This was further amended on 15 February 2019 to improve clarity for data items 28 and 41.

GP practice codes

GP practice codes are updated quarterly by NHS Digital. The most up to date version of the GP practice codes can be found on their page, GP and GP practice related data.

Type 2 diabetes spotlight audit

Alongside the core national audit, the NPDA has been commissioned to conduct a patient-level spotlight audit, to look at how children and young people with Type 2 diabetes are being diagnosed and cared for in paediatric diabetes clinics in England and Wales. The audit is intended to include every child or young person with Type 2 diabetes under the management of paediatric diabetes teams in England and Wales during the 2019-20 audit year.  Data collection for this spotlight audit has now closed. In the Downloads section below, you can access further information on this spotlight audit.

Which centres are eligible to participate in the NPDA?

All paediatric diabetes units in England and Wales.

Poster to inform patients and families

Please download, print and display the NPDA clinic poster in your unit. This publicises the audit to children and young people using your service and their families, so they know how their data is being used.

Contact

Please contact the NPDA team: npda@rcpch.ac.uk