Submitting your data
Notes on recording care impacted by COVID-19 restrictions
The NPDA recognises that the COVID-19 pandemic disrupts the ability of services to perform health checks and record measurements covered by the NPDA. However, there is value in quantifying the impact of the suspension of usual care on local, regional and national HbA1c, and we will still be able to report prevalence and incidence of diabetes, so please do submit as complete a dataset as you are able to.
We are aware that some children and young people may not have been seen at all in an audit year affected by COVID-19, but in order to make sure they are counted within your denominators please still enter their NHS number, demographics and at least one token ‘visit/appointment date’. The effect of the pandemic on normal service will be explained within eventual reporting.
Certain dataset items that relate to physical assessments, such as patient height, weight and blood pressure require a clinic visit to be captured reliably, so while these may be recorded remotely for your own records and to support patient care, we request that only hospital validated data is submitted to the NPDA. HbA1c calculated from downloads should also only be used for clinical management locally and not submitted to the audit as they are not IFCC assured.
For the remainder of items, providing the care process or check has been performed via a video or phone appointment to a standard that your team considers to be commensurate with in-person delivery, please continue to enter this information into the audit.
If you are unsure about any particular items, please review the dataset notes, or get in touch with us at firstname.lastname@example.org
National Data Opt Out process
From 31 March 2022 all healthcare providers in England will need to comply with the National Data Opt Out. Patient data entered into the NPDA is subject to the National Data Opt Out process. Each patient’s NHS number must be screened against the national opt out list at NHS Digital prior to any of their data being entered on the NPDA data capture system. Please check with your Trust's Information Governance team for the local arrangements by which the screen should take place.
Data can be added continuously throughout each audit year. Units will typically have up to two months following the end of each audit year to finalise their submissions for that year. Please see the table below for full details of our audit years and data submission periods:
|Audit year||Year start||Year end||Final date for data submission|
|2021-22||1 April 2021||31 March 2022||TBC|
|2022-23||1 April 2022||31 March 2023||TBC|
We ask that units submit data from all patient visits during the audit year. Data relating to all children and young people with all types of diabetes under the care of a paediatrician within a paediatric diabetes unit should be included. Summary results are presented within the data completeness report (DCR) generated upon each submission.
For data submission, you will need to use our online data capture system. If you used this last year, you can use the same login details. If you have forgotten your password, you can reset this on the login page. Please see below for a list of downloadable submission resources and user guides.
We now have our "How to" webinar available on core audit data submission:
The latest user guides and troubleshooting tips for our online data capture system can also be downloaded below.
Also available is the core NPDA dataset collected since 1 April 2021 and corresponding CSV submission template; this replaces the dataset in use since 2017. The dataset has been revised in line with guidance associated with achievement of NHS Information Standard status. The majority of data items remain unchanged but there is one new item and some items have been renamed, or modifications made to their response options.
GP practice codes
GP practice codes are updated quarterly by NHS Digital. The most up to date version of the GP practice codes can be found on their page, GP and GP practice related data.
Which centres are eligible to participate in the NPDA?
All paediatric diabetes units in England and Wales.
Poster to inform patients and families
Please download, print and display the NPDA clinic poster in your unit. This publicises the audit to children and young people using your service and their families, so they know how their data is being used.
Please contact the NPDA team: email@example.com